Oral Presentation Guidelines
The Yeast2017 organisers would like to help you that your presentation is a success. We use the latest generation of professional equipment for your presentation. To ensure that you make optimum use of this, we have set out some tips and advice for you below.
(behind the main Forum Hall and opposite to the Meeting Halls IV and V)
We set up a Speakers Ready Room (SRR) n the Meeting Hall III with acceptance points for all the presentations. Our presentation technicians then check each presentation for the format, correct representation, smooth animations and functioning films. Once the lectures have been checked, they are transmitted to the corresponding lecture halls via the internal network and started on the presentation PC there. The presentation is reliably deleted after the event.
Peak hours of operation in the SRR are during coffee and lunch breaks. In order to minimise your time spent in the SRR, and to maximise the attention that we are able to give you, we highly recommend visiting early in the morning or during the sessions. For morning sessions please upload your presentations the day before and for the other presentations at least two hours before your lecture.
Please note that speakers in workshops will not be allowed to use their own
to save the time for presentations and to minimize any connection problems.
- Please use the Microsoft PowerPoint 97-2007, 2010 or 2013 (*.ppt or *.pptx), or Adobe Acrobat Reader (*.pdf) to guarantee they will open successfully on an on-site PC.
- We recommend you to save your PowerPoint presentation using *.ppt(x) format instead of *.pps.
- Presentations compiled on a Mac with Keynote must always be saved in PowerPoint format. No Mac computers are available for running your presentation. Please note that we cannot guarantee the quality of Apple-based presentations, so, please check in advance (2 hours before your session starts) their Windows compatibility.
- Please prepare your presentation in the 16:9 format (screens are in the 16:9 aspect ratio). You can also use the format ratio 4:3, however, there is always better impression when using the 16:9 format.
- JPG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
- Images inserted into PowerPoint are embedded into the presentations. Images that are created at dpi settings higher than 200 dpi are not necessary and will only increase the file size of your presentation. Try to avoid overloading your presentation with unnecessary images.
- In case you have any videos in your presentation - please test your presentation with the on-site PC several hours before your presentation. Generally, the MPEG-1 and AVI format should work with no difficulties. Video inserted into MS PowerPoint 2010 and higher versions are embedded into the presentations.
- Only fonts that are included in the basic installation of MS-Windows will be available (English version of Windows). Use of other fonts not included in Windows can cause the wrong layout/style of your presentation.
- Suggested fonts: Arial, Times New Roman, Tahoma.
- If you insist on using different fonts, these must be embedded into your presentation
by choosing the right option when saving your presentation, see details below:
– Click on “File”, then “Save As”
– Check the “Tools” menu and select “Embed True Type Fonts”
How to transport your MS-PowerPoint file to the Speakers Ready Room (Meeting Hall III)
- Please save your presentation in one of the following disc or medium:
– USB Hard Disk Drive
– USB Memory stick (flash drive)
- Save all files associated with your presentation (PowerPoint file, movie/video files, etc.) to one folder/location.
- In case you are presenting more than one presentation during the event, save different presentations to different folders and name them clearly to avoid on-site misunderstandings and problems.
- Always make a backup copy of your presentation and save it on a different portable disc or medium than the original presentation.